Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice or Microsoft Word
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

1. About the Journal

The University of Khartoum Engineering Journal (UoKEJ) is a peer-reviewed publication dedicated to advancing knowledge across all branches of engineering. We welcome high-quality submissions that:

  • Present original theoretical or experimental contributions.
  • Propose innovative methodologies with broad applicability.
  • Offer interdisciplinary solutions to regional or global engineering challenges.

The journal does not consider:

  • Routine technical reports lacking scientific innovation.
  • Local case studies without broader relevance.
  • Minor enhancements to well-established methods.

2. Types of Submissions

  • Regular Papers (4,000–6,000 words)
    Comprehensive original research articles with detailed methodology and in-depth analysis.
  • Technical Notes (≤1,500 words)
    Short communications presenting emerging techniques, innovative tools, or early research results.
  • Review Articles (By invitation only)
    Critical and comprehensive reviews of specific engineering research areas.
  • Perspectives (Invitation-only)
    Expert insights highlighting forward-looking views and future research directions.

3. Ethical and Publishing Policies

Authorship

  • Contributor roles must follow the CRediT taxonomy.
  • The corresponding author must confirm that all co-authors approve the final manuscript.

Originality and Plagiarism

  • All submissions undergo plagiarism screening using CrossCheck.
  • Simultaneous submission to other journals is strictly prohibited.

Use of AI Tools

  • Permitted uses include:
    • Language editing (grammar, syntax).
    • Reference formatting.
    • Translation assistance.
  • Prohibited uses include:
    • Generating substantial content.
    • Data interpretation or analysis.
    • Literature reviews without human verification.
  • Declaration Requirement:
    • Authors must include the following statement if AI tools were used:
    • “During manuscript preparation, the authors used [Tool Name] for [specific purpose]. All AI-generated content was reviewed and verified, and the authors accept full responsibility for the published work.”

Conflict of Interest

  • All financial, institutional, and personal conflicts must be disclosed upon submission.

4. Manuscript Preparation Guidelines

Structure

  • Title Page (Submitted as a separate file):
  • Manuscript title (maximum 15 words).
  • Author names with affiliations using superscripts.
  • Email address of the corresponding author.

Main Document:

  • Structured abstract (maximum 250 words).
  • 5–6 relevant keywords.
  • Introduction (clearly stating the research gap).
  • Methods (detailed and reproducible).
  • Results and Discussion (presented in separate sections).
  • Conclusion (highlighting implications and societal relevance).
  • Supplementary Material (optional):
    • Datasets, extended methods, or multimedia content.

Formatting Requirements

Layout:

  • A4 paper, two-column format (except abstract).
  • Margins: 20 mm (top/bottom), 17 mm (sides).
  • Font: Times New Roman, 10 pt, single line spacing.

Equations:

  • Use MathType or Equation Editor.
  • Number equations consecutively.

Figures and Tables:

  • Minimum resolution: 300 DPI.
  • Accepted formats: EPS, PDF, TIFF.
  • Ensure fonts are embedded for vector graphics.

References (IEEE style):

                    [1] A. Author, Book Title, Publisher, 2023.

[2] B. Author, “Article Title,” Journal Name, vol. 1, no. 1, pp. 1–15, 2022.

Author Checklist

Before submission, ensure:

  • Compliance with ethical standards.
  • Proper manuscript formatting.
  • Full disclosure of conflicts of interest.
  • Copyright permissions secured.
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5. Submission Process

Required Documents

  • Manuscript (DOCX or LaTeX format).
  • Cover letter including:
    • Brief statement of the manuscript’s originality and relevance.
    • Suggested reviewers (up to five names).
    • Compliance declarations.
    • Optional graphical abstract.
  • Supplementary files (if applicable).

Peer Review Process

  • Double-blind review.
  • Minimum of two expert reviewers.
  • Initial decision typically provided within 4–6 weeks.

6. After Acceptance

  • Copyright and Licensing
    • Authors retain copyright under the Creative Commons Attribution-NonCommercial 4.0 (CC BY-NC 4.0) license.
    • An exclusive license is granted to UoKEJ for publication and distribution.

Publication Fees

  • No fees are charged for submission or publication

Articles

Section default policy

Copyright Notice

All articles published in the University of Khartoum Engineering Journal (UoKEJ) are licensed under the Creative Commons Attribution-NonCommercial 4.0 International License (CC BY-NC 4.0).

Under this license:

  • Authors retain full copyright of their work.
  • The journal is granted an exclusive license to publish and distribute the article.
  • Readers are free to:
    • Share — copy and redistribute the material in any medium or format.
    • Adapt — remix, transform, and build upon the material.
  • Provided that:
    • Proper attribution is given to the original author(s) and source.
    • The material is not used for commercial purposes.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.